OLAC CONSTITUTION

1.0    General 
 

1.1    The club will be named “Orchard Lakes Angling Club” and shall be addressed as such in all correspondence.

1.2    The aim of the club will be:

To offer a controlling body with a view to arranging and organising both  social and competitive angling at the Orchard Lakes complex.

To promote the club within and around the community.

To provide a duty of care to all members.

To encourage the participation of all Junior and Senior members.       

To provide a service in a way that is both fair and proper. 
 

2.0     Membership 
 

2.1     All members will be subject to the regulations of this constitution and by joining “Orchard Lakes Angling Club” will be deemed to accept these regulations and codes of practice. 

2.2     Membership will consist of both the nominated officers of the club and general members. 

2.3     Members will be enrolled as either:
 

            Full Member

            Junior Member (Aged under 16 on the 1st January)
 

2.4     The renewal of memberships will be annually available from a date nominated by the committee, but will generally be a relevant period after the AGM till 31st January. 

2.5     Annual membership will run from the 1st January through to the 31st December. However, failure to renew a membership by the 31st    January may result in that member being subject to the full joining fee. (Joining Fee + Subscription). 

2.6     New members will be subject to their application being approved by the full committee and subject to a joining fee. 

2.7     All membership information held by this club will be solely used solely for communication between the club and member. No information will be offered to any third party. 
 

3.0     Officers of the Club
 

3.1     The officers of the club will form the Management Committee and consist of:
 

           The Chairman

           Honorary Secretary

           Honorary Treasurer

           Match Secretary
 

3.2     Officers will be elected annually at the Annual General Meeting (A.G.M.) 

3.3     All officers will retire at the end of each year, but are eligible for re-appointment. 

3.4     The club will be managed through the Management Committee, who shall call a monthly committee meeting on a date so as to maximise attendance.

3.5     All members of the committee have the right to vote at committee meetings, excepting the Chairman, who shall only vote when a casting vote is required. 

3.6     A quorum required for club business to be agreed will be 5 in number. This, however, must include at least 3 Officers of the club. 

3.7     Any elected committee member will be asked to terminate his/her position if he/she:
 

           a) Fails to attend 3 consecutive committee meetings or

           b) Fails to attend at least 7 meetings in one calendar year.
 

3.8    The Management Committee will have the power to appoint duties within the committee as deemed necessary to fulfil its business. 

3.9    The Management Committee will have the power to dissolve or amend any club rule, but this can only be conducted with the acknowledgement of the full committee. 

3.10   Any change to this constitution must be proposed and seconded by members and be in the receipt of the Hon Secretary at least 28 days prior to the A.G.M. This will be then added to the A.G.M. agenda and voted upon.  

3.11   The Management Committee or designated “Disciplinary Committee” will be responsible for the holding of any disciplinary hearings that are deemed necessary. 

3.12   The Management Committee will be responsible for taking any actions that are the result of any disciplinary hearing. These actions may be such as; suspension or termination of memberships.

3.13   There shall be the right of appeal to the Executive Committee, or an Appeal Committee set up by it to act on its behalf, against any decision made by an officer of the Club.

3.14   The appeal shall be made to the Honorary Secretary within 7 days of the decision being made known and shall be accompanied by a deposit of    , if appropriate. This deposit shall be refunded if the appeal is upheld.  Normally, the appeal should be considered within 14 days of its being received by the Secretary.
 

4.0    Finance
 

4.1    All monies will be banked regularly (at least monthly) in an account held in the name of the club. 

4.2    The club Treasurer will solely be responsible for the finances of the club. 

4.3    A statement of accounts will be presented by the Treasurer at all committee meetings and A.G.M. along with a breakdown sheet detailing all  expenditure and income. 

4.4    The Treasurer will provide an audited statement of accounts at the A.G.M. 

4.4    All cheques drawn against the club funds will be signed by at least 2 signatories.  

4.5     In the event of the Club ceasing to exist, any funds at the time of dissolution shall be donated to a local Hospice.  

4.6    Assets invested by any committee member are to be protected where possible and should the Club cease to exist, investment should be refunded from the Clubs assets if funds are sufficient.
 

5.0    Annual General Meetings (A.G.M.)

5.1    Notice of details regarding the A.G.M. will be issued by the Honorary Secretary not less than 28 days before its nominated commencement.

5.2    Nomination for Officers of the club should be in the possession of the Honorary Secretary no less than 14 days prior to the A.G.M.

5.3    A full list of nominations and posts applied for will be posted on the club notice board at least 7 days before the A.G.M.

5.4    At the A.G.M. formal reports will be given by the Management Committee along with a statement of accounts. These reports should indicate the  current state / welfare of the club and any relevant achievements.

5.5    Election of the Management Committee will take place at the A.G.M.

5.6    For changes to the constitution to be voted upon at the AGM, a quorum of at least 20% of the current needs to be present.

5.7    The Management Committee has the right to call an Extra General Meeting (E.G.M.) outside of the A.G.M.

5.8    Procedures for the E.G.M. will be exactly the same as that of the A.G.M.

5.9    Any proposed changes to the constitution or general rules must be received by the Honorary Secretary at least 21 days prior to the date of the Annual General Meeting. Such resolution can only be accepted from those entitled to vote at the Annual General Meeting.

5.10   Normally, all matters shall be decided by a show of hands of those members present and eligible to vote, except that at the request of any member present, the vote shall be taken by secret ballot.

5.11   Any person who has not paid his membership fees for the current year shall not be permitted to be present or vote at a General Meeting of the Club.

5.12   In the event of any question or matter arising which is not provided for in the Constitution, such question or matter shall be dealt with by the Management Committee, whose decision shall be final.
                                                                                         

                                                                                         
Declaration

 

On the 5th December 2008 Orchard Lakes Angling Club hereby adopts and accepts this constitution as an operating guide regulating the actions of its members.
 

Signed: P Kennedy           Date:     5/12/08             Position: Chairman 
 

Signed: B Rose                   Date:     5/12/08             Position: Honorary Secretary

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